Traditional Face-to-Face Meetings and Electronic Meeting Systems

Nowadays, the problems of traditional face-to-face meetings have been frequently discussed in many articles. An article, which is written by Herschel, summarized the disadvantages of traditional meetings as below:

• usually 20 percent of the participants dominate 80 percent of the time
• people are often afraid to say what they think, or they feel pressured to conform with the group
• good ideas can be stifled and lost while people await their turn to speak
• ideas are often judged by who said them rather than by the value of what was said
• because people feel dissatisfied with the process, they are less likely to support the outcomes

These negative characteristics reduce the effectiveness of traditional meetings, thus the Electronic Meeting Systems become more and more popular.The Electronic Meeting System is a certain floor space, use of modern technology, that facilitates creative problem solving and decision-making of groups within or across organisations. It is widely used in many enterprises, institutions and other types of office buildings.

Sevaral articles reported that the Electronic Meeting Systems can improve the effectiveness of meetings, support information access, and change group dynamics by improving communication. Compared to traditional face-to-face meetings, the benefits of the Electronic Meeting Systems include increased participation, automatic recording, and less personal prejudice.

References:
http://en.wikipedia.org/wiki/Electronic_meeting_system#Web_applications
http://www.tonarticles.com/how-to-integrate-intelligent-electronic-meeting-system-construction-project-electronic-meeting-system-intelligent-project-smart-home-industry.html